AITP Region 2

Region 2 «Spring Meeting

April 25 — 26, 2007

Owyhee Hotel

Boise, ID

Here is the tentative schedule of activities for the event:

When: Friday, April 25, 2008

Region 2 Officers Meeting (3:00 PM),

Central Idaho Chapter Meeting (6:00 PM)

Saturday, April 26, 2008

Region 2 Business/Leadership Meeting (8:00 AM - 5:00 PM)

Where: Owyhee Plaza Hotel

1109 Main Street

Boise, Idaho 83702

How: Hotel Reservations - Call 208-343-4611 or 1-800-233-4611. Mention "AITP" to get the special rate. Make hotel reservations by April 4, 2008.

Cost:$82.00 + tax rate per night, single/double occupancy, effective Friday, April 25 through Sunday, April 27, 2008.

Transportation: A hotel shuttle is available to and from the airport.

Food: Dinner will be catered by the Hotel on Friday, 6:00 PM, cost $15.00.

Lunch will be catered by the Hotel on Saturday, 12:00 noon, cost $10.00.

Mid-morning and mid-afternoon snacks will be served on Saturday.

Questions: Contact Denton Hopkins at 208-685-8414 or denton.hopkins@supervalu.com

 

AITP Region 2

Region 2 «Fall Meeting

August 24 — 26, 2007

Wyndham Hotel

San Jose CA

Let me go back a moment to the Spring 2006 Region 2 Meeting held in Dublin, California. Howard Smith, former DPMA member and Past President and his wife, Dorothy, Past Region 2 President and current Region 2 member attended the Friday evening dinner and asked, «If we held a DPMA Reunion in San Jose, California, do you think anyone would come?» «We said, Sure!» Now, we had planned to have a Leadership presentation as a part of the dinner, but as you might expect, when Howard Smith is at dinner, Howard IS the dinner! The next morning, which came all too soon, the Region 2 board voted to hold the Fall Region 2 Meeting in conjunction with the DPMA Reunion to be held in San Jose, California. Remember, in California «Fall» is when we say it is.

But before the Fall meeting in San Jose came the Fall 2006 meeting in Portland, Oregon and I’m having second thoughts about all this. Remember, when I was a DPMA member, I was active only at the chapter level, not Region, not National. I don’t know all these people, I thought. We started to think about scheduling problems and some wanted me to assure that I wouldn’t let the business meeting run into the Reunion Banquet and I’m thinking, but we have a certain amount of business to take care of, like election of officers and IÕm thinking we have to get ’er done!

I worried about things like having «Old Timers» sitting in on the business meeting wanting to tell us how things should be done, Members from Region 1 and 4 (also Western District), Region 18, National Officers including Mark Gilfand, Immediate Past Association President, 2 District Directors and a couple of people interested in the vacancy at Western District Director.

As it turned out, everything went pretty smoothly, the guests had good things to say, Mark Gilfand contributed a lot, we had time for Leadership topics and we had elections:

Region President: Diana Shelton

1st Vice President: Sam Luke

2nd Vice President: Bruce Hinson

Secretary: Mark Mathis

Treasurer: Gladys Norman

The Spring 2008 Region 2 Meeting will be hosted by Central Idaho in Boise 4/24/08 — 4/26/2008.

We’re talking about the Fall 2008 meeting being in Honolulu, the Spring 2009 meeting in Seattle and the Fall 2009 meeting in Anchorage.

I’ll let Howard tell you more about the reunion events. I give him congratulations for being a fine host! Do we want another DPMA Reunion? Tell Howard: Howard_Lee_Smith@earthlink.net

Pete Schmitt

2007 President, AITP Region 2

 

AITP Region 2

Region 2 Spring Meeting reminder:

The deadline for the AITP room discount is this Friday, April 6th.

The Region 2 Spring Meeting 2007 will start Friday, April 20th, ending Sunday April 22nd at: Hilton Garden Inn Portland Airport 12048 N. E. Airport Way, Portland, Oregon 97220 Tel: +1-503-255-8600

To make online reservations at the Portland Airport Hilton Garden Inn for the Spring Meeting, go to: http://www.portlandairport.stayhgi.com

Dates are 4/20 through 4/22, the group code, toward the bottom of the page, is AIT, which will translate to A.I.T.P with the $82 plus tax room rate.

The Saturday Lunch will be a Deli Buffet at $12.50pp plus 18% gratuity or $14.75/person.

Further details will be sent as available, but we will have at least one Leadership session and Chris Glanister will again lead a Chapter Presidents’ session. We will also hear reports from the 2007 National Collegiate Conference, just held in Detroit, including words from our Association Board Members and a report from the RPC.

 

Pete Schmitt President, AITP Region 2

 

AITP Region 2

DPMA Reunion Recap:

About a year ago I asked if people who were very active in DPMA would be interested in getting together again to renew fellowships that we had through the many years of active participation.

Since the answers were very positive. I have put together a meeting for those who might be interested in attending. I will be sending updates and repeating some of this information about every 2 weeks for a while and then once per week or more often as we get closer, please review and encourage others to join us.

The Party will be ready on time. The rest is up to you !! ( anyone who would like to be added send me an e-mail with the subject line DPMA ) howard_lee_smith@earthlink.net

The details are below:

I will be sending updates and repeating some of this information about every 2 weeks for a while and then once per week or more often as we get closer, please review and encourage others to join us.

Dates: August 24th & August 25th, 2007

Cost: $165.oo per person If Received by 04/07/2007 Cost: $185.oo per person If received after 04/07/2007

Mail to name and address below:

Howard L. Smith 2356 Richland Ave. San Jose, Ca. 95125 (408) 264-5775

Activities:

Friday 24th at 6pm a bus will pick you up at the Hotel and take you to a Restaurant for a Wine-Pairing Dinner. Where the food and wine will be matched to compliment the taste of each. There will be someone from Winery and/or distribution there to talk about the wines. About 9:30pm the bus will take you back to Hotel ( they will expand the Bar hours in case you want additional fellowship with others in their very large Bar/Lobby area. )

Saturday 25th during the day is open for what ever activities you want to enjoy in the area. A light rail system runs right in front of the hotel that goes downtown or to very large shopping area. Around 6pm we will go down to a Social Hour before we have a sit down dinner ( Steak ). There will be an No Host Bar ( you pay for your drinks ) throughout the dinner and the dancing portion ( we will have a dance floor and some type of music for those who want to dance the night away. ) of the evening. PLUS some other goodies that I will talk about later.

*** You can fly into San Francisco, Oakland or San Jose ***

Oakland or San Francisco is about an hour depending on the time of day drive. Not recommended

( San Jose 10 minutes ) or the Hotel shuttle will pick you up for free !!!

Place: San Jose, California, Wyndham Hotel

Room Rates: The Hotel agrees to charge the following group rates for the DPMA . The Hotel agrees to provide accommodations at the group rate, based on conditions of this agreement. (Please note, requests for arrivals prior to or departures after the official meeting dates must be made direct with the hotel). All rates are subject to the applicable local taxes at the time of the event. Friday 8/24/2007 Single Rate Double Rate Run of House $89.00 $89.00 Saturday 8/25/2007 Single Rate Double Rate Run of House $89.00 $89.00 This group is subject to a 10% occupancy tax, $1.00 Sate Tourism Fee and .10 City Tourism Fee per room, per night.

SPECIAL GUEST ROOM REQUESTS: Hotel will grant the following special guestroom requests. Hotel will not guarantee any special requests except those set forth below: • One Complimentary Suite for two nights for on-site contact • Group rate will be available three days prior and three days post based on availability • ( This should allow anyone who wants to visit the area longer a stay of up to 8 days with the $89.oo room rate ) • Client will have till April 15, 2007 to give guarantee on guest attendance

Check-In/Check-Out: Check-in time is 3:00 PM on the event date. Guests arriving prior to this time will be accommodated as soon as possible. Check-out time is 12:00 noon. Late check-outs (2:00 PM) must be individually arranged with the front desk.

Cut-off date For Reservations: The Hotel agrees to hold the outlined guest room block until 7/25/2007 12:00:00 AM. At this time, the unused portion of your room block will be released. The Hotel will accept reservations after the aforementioned date only on a space available basis and rooms will be charged at the then current hotel rates. The quoted room rates are based on scheduled arrival and departure dates. Any room availability for early arrivals or stay-overs will be based on space availability and charged at available hotel rates.

Individual Reservations: Attendees are instructed to make their reservations with the Hotel individually, they must identify themselves as being part of DPMA to ensure the special rate. All reservations must be guaranteed by credit card or advance deposit for first night’s stay and local applicable taxes. Guests can make reservations by calling the hotel direct at (408) 453-6200 or toll-free at (800)Wyndham. With your group’s own Personal Access Code; individual guests can book on-line at www.wyndham.com. All guest cancellation notices must be received 48 hours prior to the day of arrival and receive a cancellation number in order to receive a full refund of deposit. Any guest cancellation received within 48 hours of 3:00 PM on the day of arrival will result in a forfeiture of all deposits.

You may want to consider joining the free site listed below and get the following free items including high speed internet service in your room.

Wyndham ByRequest – Joining is Simple Go to: www.wynhdam.com or call 1.800.WYNDHAM

Enjoy These Benefits Each Time You Stay As A Member of Wyndham ByRequest. A room personalized to your exact specifications 500 miles on your choice of Wyndham airline partners Free High-speed Internet access Free local and domestic faxes and copies Best available room on day of arrival Express check-in and late check-out Exclusive ByRequest Member offers Online hotel bill review The Hotel offers free parking should you drive or have a rental car. The Hotel has free pick up and drop off to the San Jose Airport.

 

AITP Region 2

Region 2 Fall Meeting announcement:

Meeting arrangements do not always go as planned and seldom satisfy everyone's desires.

After being dumped by the Riverside Best Western (across the street from the Marriot, where we were before) The Co-hosts, Puget Sound and Evergreen Chapters have made arrangements with the Renton Hilton Garden Inn, just south of Seattle, East of SeaTac as the place to hold the 2006 Fall Region 2 Meeting.

The AITP Regional Meeting rate is $90/night, plus tax. Extra nights, before or after the meeting dates of 9/22/6 9/24/6, are at the same rate. Please mention AITP for this rate and to credit the meeting. Please make your room reservation by September 8, 2006, using your credit card, to guarantee and ensure this rate. You may call direct 1-(425) 430-1414 or 1-877-stay-hgi toll free.

Here is the link to the online AITP reservation page:

Click me to register

High speed internet is included in the rooms, apparently with printing facilities. Shuttle service between SeaTac Airport and the hotel; guest parking; local and 800 number calls are complimentary. All rooms are the same size with microwave, refrigerator, coffee makers, desk and chair plus easy chair. The only room upgrade is to a jetted bathtub.

At this time, Friday dinner is planned for out of the hotel. More specific schedules and agenda will be sent as available.

We will have a hospitality room, so bring some snacks (pupu), please.

 

AITP Region 2

To Region 2:

It is election time for AITP.  Although both Bruce Hinson and I were on the Western District Nominating Committee and Sam Luke is the AITP Nominations Chair and therefore may not campaign for candidates, we can and do urge you to vote.  Even where a candidate is running unopposed, your vote is important in that it shows your support and gives credibility to that candidate.  You will find information about the candidates on the Portal, http://www.aitp.org. You may vote, beginning August 1, 2006 and ending August 21, 2006 at http://www.aitp.org/vote.

Your vote is important. Please vote.

Pete Schmitt

President, AITP Region 2

 

 

AITP Region 2

Here are some pictures from the Region 2 Spring meeting held April 22, 2006 in Dublin California.

Pictures from the April 22nd Meeting

 

 

 

 

Pete Schmitt Puget Sound Chapter, President Region 2

Sam Luke Honolulu Chapter, Region Director, 1st VP Region 2

Diana Shelton Honolulu Chapter, Past President Region 2

Carolee Bauer Eugene Chapter

Gladys Norman Eugene Chapter, Treasurer Region 2

Jannette Brace Puget Sound Chapter, Secretary Region 2

Carl Schmitt Representing Evergreen Chapter

Chris Glanister Puget Sound Chapter President

Bruce Hinson Anchorage Chapter, 2nd VP Region 2

Region 2 Spring Meeting

Radisson Hotel

Dublin, California

April 22, 2006

Summary

In Attendance

Pete Schmitt Puget Sound Chapter, President Region 2

Sam Luke Honolulu Chapter, Region Director, 1st VP Region 2

Diana Shelton Honolulu Chapter, Past President Region 2

Carolee Bauer Eugene Chapter

Gladys Norman Eugene Chapter, Treasurer Region 2

Jannette Brace Puget Sound Chapter, Secretary Region 2

Carl Schmitt Representing Evergreen Chapter

Chris Glanister Puget Sound Chapter President

Bruce Hinson Anchorage Chapter, 2nd VP Region 2

Presidents Report

Pete Schmitt reported on and lead discussions of:

1. ROCA
2. Membership Growth Trends
• 240 at the end of March
3. COPA
• Puget Sound, Central Idaho, Anchorage, Honolulu have submitted for COPA
• There is a need for ad-hoc leadership training within chapters which may be aided by a kit.
• Action Items: Region Awards Role Pete Schmitt
• COPA works as a guide for Regions to fulfill the needs of members.
• COPA help is available from experienced members, and from National.
4. IPA

General Discussion

Action Item: Chris to investigate Video Conference meeting of region’s presidents.

Action Item: Pete to speak with Mark about using email to send regional messages, and how the subject is populated

Communications /Website: Bruce Hinson

Send content to Bruce to have posted.

Newsletter: Informer

Work on getting each chapter to send something to Robbin for the Informer

Action Item: Jannette to send the minutes to everyone as soon as possible

Treasurer's Report: Gladys Norman presented:

Statement of Accounts

Expenses submitted for approval

Reconciliation Report

2006 Budget

Pete Asked Diana to perform an audit, Diana accepted.

Fundraising

Silent auctions continue, other fundraising options to be discussed.

At this point Eddy Auburn, former DPMA Region 2 President joined the meeting.

Chapter Reports:

• Anchorage Bruce Hinson

  Jan Blanchard has retired due to family health concerns

  Anchorage is continuing to grow membership

  Anchorage is working with Gonzales marketing on the IT Expo in October

• Central Idaho Carolee

  Continues to meet

• Central Valley Diana Shelton

  Continues to meet 8 members, loads of guests, great topics.

• Eugene Gladys Norman

  5 members Discussing disbanding the chapter.

• Evergreen Dave Chapin’s received via email report read by Gladys:

  The Evergreen Chapter is in "suspended animation" mode—

  In the mid 1990’s we lost the meeting facilities we had been using for decades. We then went through the attendance reducing string of temporary locations while searching for a new "permanent" home. After that experience, we announced that the biggest threat to the continued existence of an AITP chapter is not the price of renewals, not the lack of a professional journal, or even the lack of programs meaningful to the membership emanating from the Association and Region. The biggest threat to the continued existence of a chapter is the dwindling supply of available meeting facilities.

  We again are in search of a facility which can offer enough isolation that the background noise doesn’t compete with the speaker and other guests aren’t “treated” to a discussion of “technology used in the investigation of complex accident scenes” to the detriment of the enjoyment of their dinner. We are searching for a facility which can supply a meal that does not generate a discussion of the “mystery meat” more memorable than the speaker; and a facility which can “go with the flow” on head count variances as not all good AITP members consider an “I’ll be there” as much of a binding commitment as does the chef—

  This is the sixth “home” we’ve lost since that eviction in the mid 90’s and this one may turn out to be fatal. Each time we are set adrift, we come out of it with viewer active members— the new place is just “too far away” or “too expensive,” or it’s “too hard to find a parking place—” If we’re lucky and we’ve say eight or nine months before the member’s renewal bill comes out, we might lure him/her back with the quality of the speakers and program topics we routinely feature, but if that deadline is near, it’s usually another “ding.”

  We haven’t given up—

  Chris Glanister of the Puget Sound Chapter asked if they were to move their meeting location northward, would we be interested in holding joint meetings until we find a new location. Our BoD immediately agreed to the plan and to moving our meeting night to sync with that of the Puget Sound Chapter.

  We have produced a membership recruitment brochure (http://cis.acs.edcc.edu/Aitp/EvergreenChapter/Files/Membership_Recruting_Brochure.pdf) and have been distributing same through our chapter members and those of the Puget Sound Chapter.

  We continue to make preliminary contact with potential speakers.

  Dave Chapin

  Chapter President

  Experiencing major burnout—

• Greater San Jose Jannette

  No report

• Honolulu Sam Luke

  A lot of activity in the area.

  Membership holding steady.

  New people on the board.

• Inland Empire

  Spokane has been reduced from 3 to 2 members. Emails are rejected.

• Puget Sound Chris

  Nice growth up to 27 members

  Striving to have a good chapter where it is worthwhile to attend meetings.

  Getting newsletter out on a regular basis.

  Work has been done on a “branding”, starting with a new logo for the chapter

  Extremely successful presence at Microsoft TechNet meeting.

  30 40 people signed up to receive information about AITP

Catalina Chaw, Region Meeting Hostess, joined the meeting.

Future Meetings:

Fall 2006 Seattle hosted jointly by Puget Sound & Evergreen Chapters Sept 22 & 23 Best Western, Rivers Edge Tukwila, WA

Fall 2007 San Jose, w/ DPMA reunion. Late summer/early fall. Sam to coordinate with Howard

Spring 2007 Portland Gladys and Carolee to host

SPRING 2008 possibly in Honolulu

Those that are interested in the re union should contact Howard_Lee_Smith@earthlink.net

Action item: Pete to get National dates and location then coordinate Regional meeting dates.

Region President’s Council: Pete Schmitt Chaired by David Stovall, Association Director elected in the Southern district. Currently under discussion is the question of whom the council reports to. The region presidents gave region reports. One issue being dealt with is where the region funds are going for dissolved chapters. Information Executive Articles can be submitted by individual members on line. Carolyn Walters from region 18 is going to work via telephone conferencing to have an elected chair to the Presidents council.

Immediate Past President’s Report: Diana Shelton Diana is enjoying her mentoring role.

Association News: Sam Luke Sam provided words of wisdom from National and how the association is relying on education relationships. Region influence on District and National in regards to representation.

Association Board meeting update provided by Pete. The membership pilot program includes 10 chapters that will be helped with marketing. The marketing committee will be contacting the companies that the 10 chapters put forward as organizations in their areas with potential members as part of the new member marketing. The campaign for May will be the reduction of the membership fee to $80. Culminis will be helping the AITP right down to the chapter level providing SharePoint. National will be providing a credit card service that chapters can use to process meeting fees, absorbing the 2% credit card fee. Committees Legislative Affairs Committee Active in e waste legislation within the states and federally. Professional Member Retention see above National Nominations (elections) committee Sam and Diana are on this committee which coordinates the nomination, vetting and election of candidates for the national board. Ambassador Program includes all past presidents with a life time membership award. Their role is to go out and represent the AITP at public functions.

Old Business Action Items No open items.

Additional Expenses Treasurers update There is an additional $104.40 costs for this meeting. Motion by Carolee that the bill be paid, Sam 2nd, approved.

New Business:

• Region Elections Committee needs to be appointed.
• Spokane Chapter Status:
• Action item: Gladys to try and contact someone in Spokane.
• Eugene Chapter Status:
• Gladys and Carolee stated that Eugene would like to disband. This is being accepted as a verbal notification.
• Action item: Gladys to provide a letter to the Region regarding funds disbursement.
• Sam moved to accept dissolution of the Eugene Chapter, 2nd by Diana. Approved.

Special report from Diana (Diana & Gladys, Region Award Committee)

Puget Sound was given ROCA recognition as the Region 2 Outstanding Chapter Award for its continued growth.

Diana Shelton announced her candidacy as Association Director for the Western District.

Carolee moved to endorse Diana’s candidacy, Gladys 2nd, approved.

The meeting adjourned at 4:10 PM and was followed by a Leadership Session on Region Goals and Objectives.

AITP Region 2

Welcome to the Region 2 homepage. We hope to provide the resources to help you improve your chapters. Visit often, download and use the resources provided.

Elections held! New board elected.

AITP Region 2 Board

Officers for 2006

President Pete Schmitt, Puget Sound Chapter

Vice President Sam Luke, Honolulu Chapter

2nd Vice President Bruce Hinson, Anchorage Chapter

Secretary Jannette Brace, Puget Sound Chapter

Treasurer Gladys Norman, Eugene Chapter

Spring Region 2 meeting to be in Dublin, California

Spring 2006 region 2 meeting to be held in the Bay Area. Meeting dates are April 22 23, 2006.

Raddison Hotel, 6680 Regional Street, Dublin, California 94568.

Room rates $69/night plus taxes.

Hosted by Catalina Chow.

More information will be available

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Region 2 Bylaws now available.

Bylaws were revised and adopted at the Spring 2005 Region 2 meeting

Download the Bylaws in PDF format

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Region 2 has bragging rights!

We can all be proud of the recognition our Region received at National conference in November.

• Beth Pirrie, AITP board member from the Western District and Puget Sound Chapter, received her Lifetime IPA Award.  Lifetime awards are presented to those members earning more than 800 points in service to AITP.


• Dave Chapin, Evergreen Chapter Category A:  Newsletter Awards


• Honolulu and St. Louis Chapters both were presented Association Outstanding Chapter Award for their outstanding work in 2003.  This is the first time two Chapters are sharing this award.


• Jim Henry, Anchorage, was elected to a 2 year term as Western District Director


• Beth Pirrie moves into her 2nd year as our other Western District Director

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Reminders and Announcements

• Please make sure you update your contact information at AITP National. We had many people that didn’t receive renewal notices because their contact data was missing or invalid.
• This is the time of the year to begin preparing to file for COPA and/or PCS2000 for the 2004 calendar year. It is much easier to complete the spreadsheet if you gather the required information on a monthly basis than to try to gather it at the end of the year..
• IPA: An Individual Performance Award (IPA) signifies personal dedication and achievement within AITP. A member earns IPA points through many avenues such as attending Chapter meetings, serving on the Chapter, Region, or Association BOD, being a Committee Chair, or being a Chapter or Region President or other Officer. Here is a chart indicating the number of points necessary to achieve each level.

Level of Award	Points Required	Level of Award	Points Required
Bronze	100	Triple Diamond	600
Silver	150	Quadruple Diamond	700
Gold	200	Lifetime	800
Emerald	300	Lifetime Gold	900
Diamond	400	Lifetime Emerald	1000
Double Diamond	500	Lifetime Diamond	1100

You may already have attained an IPA level! If you or someone within your Chapter is not keeping track of IPA points then you are missing out on being recognized for your efforts. The Awards manual on the Association web site (www.aitp.org) provides the necessary information on keeping IPA records.

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